Top 10 Tips for Avoiding Spam
Welcome to our Top 10 Tips for Avoiding Spam, so pay attention at the back!
- Never have catch-all email addresses and try and avoid using standard ones like [email protected], [email protected] etc.
- It’s best to have a form on your website for visitors to contact you, by but if you want to provide a traditional email link, use a link encoder such as AddressMunger or this simple one here. They are not foolproof but it will give some protection.
- Don’t reply to spam. Replying only verifies they have an active person.
- Start using full names in front of your email addresses. Short names are easily spammed
- Use a good anti-virus & anti-spam system and keep it regularly updated.
- Spend some time setting up email filtering. Most modern email programs allow you to do this. Have your regular clients filtered into a work folder, your mates into a friends folder, etc.
- Get advanced spam filtering on your server. We use Gmail for our own email management and so have a lot of control over the level of spam filtering, white lists and blacklists. Most hosting companies will offer a range of packages with varying degrees of protection.
- Sign up for a mail preference service. This is a bit extreme and requires anyone sending email to you to fill in a quick form the first time they email you, but they are pretty-much bulletproof. Not to be confused with the Telephone Preference Service (TPS) which stops you getting unwanted marketing calls (definitely do this!).
- Don’t send bulk emails using the to or cc fields. Protect your contacts by hiding them in the bcc field.
- Protect your own domain by setting up an SPF (Sender Policy Framework) record. SPF records allow email software to detect phishing messages that are not being sent from the correct server and blocks them.
Spamming in the UK is now illegal
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